Reporting to the Director of Library Human Resources, the Human Resources Generalist will serve as principal aide to the Director of Library Human Resources, performing a significant portion of day-to-day Library HR tasks and taking lead on assigned HR strategic initiatives and/or projects. Specifically, this position will lead the student and staff recruitment process and in partnership with other Library stakeholders and University Human Resources, provide consultation on employee relations, benefits, and staff leaves of absence. The Human Resources Generalist will work closely with the HR Director to review, determine, and implement best practices in facilitating the HR goals for the Library. Responsibilities are varied and complex requiring a high degree of confidentiality, discretion, independent judgement, and initiative.
Provide HR support to departments and division in core HR areas including divisional initiatives, talent management, recruitment, onboarding and engagement.
Build credible relationships across the organization to help facilitate effective employee communications, problem solving and solution based outcomes.
Serve as a member of Library-wide committees and manages day-to-day Workday processes.
Work with HR Director to create, coordinate, and schedule new hire orientation for all new hires.
Work with HR Director to engage employees and managers through succession planning, process mapping and professional development opportunities.
Proactively alerts HR Director on all potential HR issues and prepare potential solutions.
Provide full cycle recruitment for student and staff positions to include coordinating the creation of job descriptions with hiring manager, sourcing candidates, phone screening and interviewing. Posts positions to appropriate library sites and other appropriate venues.
Coordinate and document searches comprehensively which may include gathering and synthesizing information from other offices.
Assist in identifying a diverse candidate pool through networking and outreach.
Assist Library HR with academic recruitment process as required.
Coordinate the on-boarding process for new hires.
Work with the Office of International Affairs, University Human Resources and Payroll for employment matters involving work authorization.
Payroll/Time & Attendance:
Oversee the timely processing of payroll including weekly time in Workday, payroll adjustments, and any additional extra service payments.
Data entry of probationary increases, negotiated wage increases and annual merit increases.
Employee and Labor Relations
In partnership with University Human Resources and Employee and Labor Relations, provide counseling on benefits, leaves of absence, and policies (Library specific and University-wide).
Counsel supervisors on performance management, employment law, policies and procedures, and the collective bargaining agreement.
In collaboration with HR Director, advises management on corrective and disciplinary actions; assists in preparing for grievances, arbitrations, and responses to legal/agency complaints.
Work with HR Director to administer performance management process, including communication and support to supervisors and employees about the process.
Act as a neutral party in fact-finding and investigatory meetings.
Assist with employee recognition events.
Serve as an advocate for HR policies, procedures and practices as well as communicate policy updates.
Represent Library HR in various settings within the larger University at meetings and via directed communications.
Other duties as assigned.
Foster partnership and collaboration
Exhibit business acumen and organizational astuteness
Celebrate diversity and inclusion
Communicate effectively and with influence
Demonstrate strategic agility
Display emotional intelligence
Exhibit resilience and optimize resources
Education, Experience or Certifications:
Bachelor's degree required.
Masterâ™s degree preferred.
Human Resources Certification preferred (HRCI or SHRM certification)
A minimum of three (3) years of experience as a human resources professional required.
A minimum of one year of recruiting experience preferred.
Experience in a higher education environment preferred.
Working knowledge of employment regulations and typical human resources procedures required.
Demonstrated ability to handle confidential matters with discretion required.
Ability to manage interpersonal relationships and interact with clarity, tact and courtesy with faculty, students, and others required.
Excellent verbal and written communication skills required.
Excellent customer service skills required.
Demonstrated ability to exercise sound judgement required.
Demonstrated excellent critical thinking and problem solving skills utilizing appropriate resources to resolve issues required.
Demonstrated attention to detail and accuracy required.
Demonstrated ability to work independently and as part of a team required.
Demonstrated ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
Ability to develop and maintain collaborative relationships with diverse constituencies required.
Demonstrated ability to coordinate the work of others preferred.
Experience with Workday or other HRIS preferred.
Labor Relations experience strongly preferred.
Staff engagement experience preferred.
Performance management experience preferred.
Coaching experience preferred.
Technical Knowledge or Skills:
Ability to learn and use a range of position-related computer applications required.
Working knowledge of Microsoft Office required.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR03959
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