Research - Laboratory/Non-Laboratory, Staff/Administrative
Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.
Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.
Department: McC Research Administration Salary/Grade: NEX/11
The Assistant Research Administrator completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis; running reports to support the unit’s decisions making and process optimization. The incumbent also provides general office support for the unit’s smooth operation.
For full consideration, please include a cover letter.
Typically assists with research projects such as:
Single Principal Investigator (PI) basic proposals, grants &/or contracts
Components of multi-PI or multi-unit proposals, grants &/or contracts
NIH RO1-approximately $250K/yr. over 5 yrs.
NIH R21-approximately $150K/yr. over 2 yrs.
Conduct preliminary proposal review.
Completes pre-award administration of grant &/or contract activities.
Develops straightforward budgets using spreadsheets.
Updates bio sketches.
Formats & uploads files to electronic platforms.
Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
Tracks proposal due dates and follows up/coordinates proposal routing as needed.
Completes routine post-award administration of grant &/or contract activities.
Processes purchase orders & cost transfers.
Reconciles budget statements.
Tracks expenses via spreadsheets.
Monitors project balances and end dates.
Coordinates core resource account set-up and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Processes account close-out activities.
Run canned report of sponsored research deficits and contact department for status update.
Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
Processes travel reimbursements.
Serve as P-card holder for the unit and assigns P-card expenses.
Purchases lab &/or office equipment &/or supplies, etc.
Monitors sponsored and non-sponsored budgets.
Ensures timely payment of invoices.
Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.
Prepare and document 90-day financial transactions on sponsored research projects
NUFinancials Level 1 approver.
Tracks, update, process, and submit required forms &/or reports related to compliance.
Learns about compliance related issues & activities.
Performs other duties as assigned including but not limited to:
Running canned reports of sponsored research activities for the unit regularly
Regular shared drive folder cleanup and organization
Regular update of McCormick RA website
Maintain McCormick RA Listserv
Maintain McCormick RA proposal tracker in Smartsheet
Inventory and office supplies.
New employee onboarding support.
Facilities and Management contact.
Other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented.
Strong communication, interpersonal, and organizational skills.
Computer literacy, including proficiency in MS Word, Excel, and scheduling software.
Experience with internet searches.
Preferred Qualifications: (Education and experience)
Knowledge of NU’s financial systems and accounting procedures.
Basic understanding of major federal sponsors’ rules and regulations.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35712
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.