This position is an entry level Research Administrator, responsible for supporting the University Research Administration (URA) Pre-Award and Post-Award Research Administrators in the development and submission of proposals, account creation, account management, and account closeout for sponsored awards at the University of Chicago. The successful candidate will be analytical, proactive, solution-oriented, and possess exceptional communication skills.
The individual in this position will provide support as directed to various teams within URA. The individual in this position will have broad exposure to all tasks related to pre-award and post-award activities. Successful candidates will: have the skills necessary to read and interpret a request for proposal (RFP) and advise faculty and departmental administrators on a compliant and successful submission; have the analytical skills necessary to review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish/closeout accordingly per university and sponsor guidelines. The individual is a member of a Team and must contribute to the team effort, as needed. This will involve assisting colleagues to ensure timely service to departments, units, and sponsors as needed and to perform back-up duties during vacation or sick leaves of other pre-award and post-award team staff.
Incumbents are expected to review Sponsor guidelines and escalate issues accordingly within the office of University Research Administration.
Develops and reviews proposals; creates all advance accounts as requested by local departments and in accordance with URA business processes; intakes, processes, and accepts all unilateral awards on behalf of the University of Chicago; manages and closes awards as assigned.
May be required to update budgets in AURA based on awarded amounts and work directly with academic departments for necessary budget revisions, create accounts in ACCTS and FAS, intake and process all amendments and modifications.
Prioritize work in order to complete assignments on a timely basis.
Partner with URA Research Administrators, and business units/departments regarding all activities associated with research administration in a timely and fiscally responsible manner.
Maintain appropriate data entry into institutional database for all proposals and account creates and modifications, ensuring data quality and documentation of any institutional risk.
Gain and maintain thorough understanding of university and sponsor regulations.
Continuously seek to improve URA processes for sponsored projects.
Participate in institutional training specific to sponsored project account create as requested by the Director of Quality Management.
This position requires rapid proficiency in University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments and a high level of proficiency in Excel.
This position requires the ability to review and process information within a computerized web system throughout most of the work-day Required
This position requires excellent verbal and written communication, strong organizational skills.
This position requires the ability to organize and prioritize workload during high-pressure, high-volume workload periods Required.
The position requires direct contact with faculty and administrative staff at the University, and requires close collaboration with Post-Award and Pre-Award Research Administrators within the office of University Research Administration (URA). Customer service is a high priority of the office and civility and professionalism are required at all times.
Education, Experience or Certifications:
Bachelor's degree required. Bachelor's degree in a business or Liberal Arts field preferred.
Relevant experience working with sponsored research administration preferred.
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133, 2 CFR 200) or interpretation of similar regulations preferred.
Working Conditions and Physical Requirements:
Ability to work with various sponsor electronic systems required.
Rapid proficiency in the use of University of Chicago systems required.
Strong computer skills including word processing database management, and spreadsheet skills required.
Ability to interpret sponsor guidelines and regulations to ensure accurate response
Ability to manage detail-oriented workload required.
Good Negotiation skills required.
Ability to organize and prioritize workload during high-pressure, high-volume workload periods required.
Ability to exercise sound judgment, discretion, and tact required.
Ability to manage stress required.
Ability to handle multiple, concurrent tasks required.
Excellent verbal and written communication skills required.
Some travel may be required.
Ability to communicate in writing
Ability to communicate orally
Ability to develop and manage interpersonal relationships
Ability to exercise absolute discretion regarding confidential matters
Ability to pay attention to detail
Ability to work effectively and collegially with little supervision or as member of a team
Ability to work with frequent interruptions
Ability to sit for 4 hours or more
Ability to use computers extensively for 4 hours or more
Ability to travel to various on-campus locations on a daily basis
Ability to Use Standard Office Equipment
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04121
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.