The Academic Adviser position involves advising a caseload of students, with whom they work until the student's graduation. These advising responsibilities include meeting with incoming students as they make their course selection and plans for their first year of study. After matriculation, the Adviser meets with students to provide advice on course selection, choice of major/minor, planning academic programs, making progress towards meeting graduation requirements, study abroad planning, and career planning and preparation. An Adviser also provides students with advice about personal challenges and regularly makes referrals to professionals elsewhere in the University. An Adviser participates in College initiatives, and serves as liaison to the academic programs of study. Advisers must be knowledgeable about the curriculum, University policies, and multiple systems for tracking student information, and University resources for students.
Academic Advising (80%):
Direct Student Contact (70%)
Oversee the academic programs of a group of undergraduate students
Monitor studentsâ™ progress towards completion of their degrees
Help students resolve problems, refer students to campus resources, and be knowledgeable about the curriculum, study abroad programs, internships, campus jobs, student activities, graduate school, and career planning
Understand and interpret University policies and deadlines and be able to access information through various electronic student-systems databases
Keep records of studentsâ™ degree programs and make notes on student interactions
Employ counseling skills for dealing with troubled students and be able to establish good working relationships with a diverse student population
Meet with and advise students during the summer months to support course selection for Autumn courses
Assist senior staff members with summer pre-registration processes, summer placement exams, accreditation exams, online advising materials, and Orientation-Week preparation
Interact with Housing (10%)
One meal at the house tables per week
Once a week walk-in hours in the Residence Halls
Two additional points of engagement with the housing community per quarter
Administrative Tasks (15%):
Document and process special approvals to studentsâ™ degree programs as necessary
Handle and process student petitions as needed
Run lists and queries for various administrative tasks
Respond in a timely manner to student, staff, faculty, and parent emails and phone calls
Curricular and Operation Functions (5%):
Participate in staff development trainings and weekly meetings
Serve as a liaison to one or more academic departments and update staff on developments to majors and minors
Serve as called upon as a liaison to other campus partners
Complete other projects and tasks as assigned
Some expectation of weekend and evening work
Demonstrated ability to establish good working relationships with people of diverse backgrounds required
Demonstrated ability to work under pressure, and manage competing demands effectively required
Demonstrated ability to master large amounts of information and integrate changes as they arise required
Strong listening and communication skills required.
Strong interpersonal skills required
Strong verbal and written communication skills required.
Ability to work independently and as a member of a team required.
Organizational skills required
Problem-solving skills required
Ability to manage stressful situations required
Ability to maintain confidentiality required
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required
Familiarity with higher education structures required
Initiative and experience in dealing with people required
Familiarity with university organization, both academic and administrative preferred
Strong commitment to young adults and the values and goals of a liberal arts education preferred
Education, Experience, and Certifications:
Bachelorâ™s degree required
Masterâ™s Degree preferred with a 5-year minimum gap between date of college graduation and appointment as Adviser
5 years relevant experience preferred
List of references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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