Department: Office of the Provost Salary/Grade: EXS/5
The Project Coordinator leads coordination in the Office of the Provost for a variety of faculty programs, events, and projects, including grants and awards, Nemmers prizes, honorary degrees, and other programs; provides tracking support for office budgets; develops, coordinates, and executes communications with external and internal stakeholders, including management of the website content for programs, projects, and initiatives led by the Associate Provost for Faculty.
Develops, manages, and supports multiple projects, programs and initiatives led by the Associate Provost for Faculty, including: faculty grants and awards, multiple faculty programs, the Nemmers Prizes, and honorary degrees. Provides administrative leadership in the planning and execution of major Provost Office events, conferences, workshops, forums, and other initiatives, including organizing logistics requirements such as facilities, venue, technology, development of materials, etc. Opportunity to lead the development and execution of a number of faculty program, including identifying topics, building content, and engaging stakeholders and leaders as contributors. Maintains understanding of all key initiatives and proactively ensures projects are executed smoothly and efficiently. Effectively engages with senior faculty and internal/external academic leaders in high profile and high impact initiatives, and coordinates with appropriate administrators and faculty to successfully complete each project and continually seek to improve processes.
Manages and executes communications for projects, programs, and initiatives led by the Associate Provost for Faculty, including proactively updating and enhancing related websites; creating publications and other communications; and coordinating and leading team communication tools, including bulk email, e-newsletter, and others.
Initiates transactions, prepares expense rep01is, runs monthly reports; provides expense management and budget assessment for office budgets.
Gathers information, and compiles and analyzes data to support team activities, including assessment of programmatic objectives and performance, .conducting benchmarking analyses as needed in support of programmatic initiatives, and facilitating committee and taskforce work in support of team priorities.
Provides programmatic support for additional areas of the Office of the Provost as needed, and performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
At least 1-2 years' program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent interpersonal skills, high flexibility, and ability to work effectively with internal and external constituents, including students, faculty, administrators, and representatives of outside organizations.
Excellent written and verbal communication skills and attention to detail.
Excellent organizational and time management skills. Ability to work effectively and make nuanced judgments in a fast-paced environment.
Ability to learn quickly and self-direct the management of multiple priorities.
Ability to handle confidential information appropriately and to use good judgment in making decisions.
Demonstrated critical thinking and problem solving skills.
Service-oriented attitude to assisting students, faculty, and staff in resolution of problems.
High proficiency with Microsoft Office applications.
Preferred Qualifications: (Education and experience)
Experience with budget management.
Experience with website maintenance.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35781
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.