The Recruitment and Retention Specialist manages the posting process of staff positions, assists with posting of positions on external sites to expand the applicant pool, and reviews all staff exits to ensure compliance. The Recruitment and Retention Specialist orders background checks and conducts reference checks upon request from the hiring managers and HR Partners The Recruitment and Retention Specialist conducts exit interviews and collects data from the exit surveys.
Provides consultation to and advises HR Partners on the posting process to ensure University policies and procedures and applicable employment laws are applied appropriately
Works closely with other Human Resources Centers of Expertise, including Employee & Labor Relations, and Talent and Rewards to provide a high-level response to applicants
Researches inquiries from prospective applicants, hiring managers, and HR Partners throughout campus and provides timely resolution
Posts job requisitions on external job boards per HR Partner's request
Reviews job requisitions in the applicant tracking system to ensure compliance before posting
Responds to and handles applicant inquiries related to applications
Conducts references for internal and external new hires as requested by the local unit
Responds to inquiries related to new hire process
Reviews and approves background checks, escalating issues to Employee and Labor Relations if needed
Reviews and approves employee exits in the human re sources system
Conducts employee transition (exit) interviews, updates the surveys as needed, and prepares survey reports for CoE Leadership and local units
Excellent customer service, communication (both oral and written), interpersonal and organizational skills
Strong proofreading skills
Superior computer skills with online and/or cloud-based applications, as well as
with common Microsoft Office software (e.g. word processing, spreadsheets)
Decision making skills required
Strong analytical and problem solving skills
Ability to work independently and as part of a team
Ability to identify, understand and maintain confidential information
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines
Education, Experience and Certifications:
High School Diploma required
Bachelor's degree preferred
Professional experience working within SaaS/CRM/ERP systems required
Experience using applicant tracking systems preferred
Experience creating educational HR resources and content preferred
All required documents must be submitted to be considered for this position
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR04633
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.