The Program Coordinator will assist in the coordination, conduct, and implementation of HANDS programming and represent the HANDS in Autism® Center. This position will serve as liaison to the content experts/trainers at the Center as well as to students/volunteers and will communicate financial information in a manner that can be used by all levels of HANDS staff as well as in coordination with Neuroscience administration to aid in the decision making process.
Duties and responsibilities include but are not limited to:
Create and maintain databases containing participant and stakeholder information and facilitate other data systems as needed for technology check in and out. Maintain databases and spreadsheets pertaining to recruitment and financial tracking and grant and other reporting across multiple programming, regional and state efforts. Draft and send frequent communications and updates regarding financial, programming, and recruitment efforts across projects.
Serve as liaison for business operations and HANDS Services. Assist with budget preparation, participate in critical evaluation and make comments on contracts/agreements, oversee revolving (cash) funds, review financial statements monthly for accuracy, provide input for the completion of A21's. Provide oversight and hands-on support in the processing of purchasing, accounts receivable, and accounts payable activity. Process financial transactions related to HANDS missions and operational transactions and travel. Ensure deposit of all funds to the correct accounts. Serve as liaison with accounting, purchasing, travel, FMS, IU Foundation, RCF, vendors, and other affiliated partners as required. Prepare and maintain a wide variety of financial and cost analysis reports. Participate in the development of financial modeling/forecasting spreadsheets. Prepare decision-support reports as requested by the Finance Office or HANDS leadership team. Meet as requested to provide financial information and ad hoc reports.
Serve as liaison for HANDS in the community, at meetings, and via email, phone and other communications. Facilitate education and outreach.
Participate in the monitoring, completion, and reporting of routine to moderately complex regional and state grants and contracts. Assist with operations of the HANDS in Autism Center. Prepare reports and presentations and create and maintain endnote library and similar databases for dissemination purposes (e.g., publications, grants, and presentations).
Assist with the planning, logistics, staffing, and implementation of vendoring, events, student attendance and activities and orientation activities. Determine staff availability for events. Monitoring and tracking of staff and participant consents, attendance, participation, and communications for programming activities.
Promote and maintain effective lines of communication, teamwork, and provide assistance with all other duties assigned.
REQUIRED: Bachelor's degree and one year of prior administrative experience in operations, fiscal management, accounting, financial analysis, or reporting.
Experience in financial systems and reporting. Ability to effectively communicate and exchange information. Excellent problem solving and customer service skills. Experience with Microsoft Excel. Foster collaborative teamwork and knowledge sharing. Ability to identify and communicate financial areas of concern as well as offer solutions.
Salary Plan: PAO
Salary Grade: 2AD
Campus: IUPUI - Indianapolis
Department: PSYCHIATRY (IN-PSYC-IUINA)
Internal Number: 74049
About Indiana University
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.