Assist with the day to day operations and administration of the Office of Intercultural Engagement and Center for Community Service.
Duties and Responsibilities:
1. Assist with day-to-day operations of the Office of Intercultural Engagement and Center for Community Service to ensure that quality service is provided to students, faculty, staff, administrators, community partners, parents and other constituencies. Attend to general office needs including phones, voicemail, email, sorting mail, keys and general maintenance. 2. Perform a variety of clerical, secretarial and administrative duties for administrative team 3. Serve as a resource for students and staff about university resources and policies. 4. Coordinates the student employment selection process and develops programs and activities to support student employee training, retention and recognition. Hire in student employees in Job Connection. 5. Train, schedule and co-supervise a team of Office Assistants related to office procedures, files and equipment usage. 6. Coordinate staff and student schedules to meet the needs of the department. 7. Support directors by preparing correspondence, scheduling meetings, and maintaining files. Type and/or process a variety of correspondence, reports, forms, agendas, confidential materials and directories. Coordinate logistics and create programs for various campus events. 8. Open, close and maintain first floor office areas and reservations and scheduling of these spaces. 9. Greet visitors, answer phones, and direct inquiries to appropriate persons and departments. 10. Assist in the processing and record keeping of entertainment contracts. 11. Manage Community Service van fleet, including scheduling van use, maintaining roster of eligible drivers, attending to maintenance needs, communicating regularly with MUPD, and supervising student Van Assistant. 12. Create liability waivers for departments. 13. Track budgets and prepare inter-campus business forms including purchase orders, direct invoice vouchers, internal billing forms and internal order forms. 14. Order supplies, maintain office equipment and serve as a liaison to off-campus vendors. 15. Maintain general files and records. 16. Perform other duties and responsibilities as required, assigned, or requested.
Required Knowledge, Skills, and Abilities:
High school diploma
Two years related experience required
Must also possess strong typing ability; well-developed knowledge of personal computers, particularly word-processing and database applications in a Macintosh environment; ability to learn and manage a database.
Requires excellent customer service skills.
Ability to manage and prioritize multiple tasks.
Ability to think and act independently.
A high degree of self-motivation.
Strong oral and written communication skills.
Must possess experience interacting with and responding to the needs of diverse populations.
Must also possess strong typing ability.
Well-developed knowledge of personal computers, particularly word-processing and database applications in a Macintosh environment.
Ability to learn and manage a database.
Preferred Knowledge, Skills, and Abilities:
Knowledge of the university and the Milwaukee community desired. Fluency in reading, writing, and speaking Spanish highly desired.
Internal Number: 11568
About Marquette University
Marquette University is a Catholic, Jesuit university located near the heart of downtown Milwaukee, WI, that offers a comprehensive range of majors in 11 nationally and internationally recognized colleges and schools. A Marquette education offers students a virtually unlimited number of paths and destinations and prepares them for the world by asking them to think critically about it.