Department: MCC Center for Quantum Devices Salary/Grade: EXS/5
Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.
Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.
Under general direction, performs specialized budget and accounting functions of a semi-complex nature in support of the McCormick's Center for Quantum Devices operations, projects and grants. Under the guidance of Center Director, assists with the administrative functions of managing the Center's activities and programs. Manages the daily financial operations of the Center, ensuring financial administration activities are completed in a timely, accurate, and compliant manner. Initiates, reviews and analyzes Center financial data from several sources to assist Center financial planning. Monitors sponsored budgets and manages related activities such as purchasing, expense report preparation, payroll, salary recovery and cost sharing. Ensures monthly reporting deliverables are met. Assists with the preparation and processing of research proposals and proposal budgets.
Supports a university accounting-related area or program under supervision of the area manager. Supports financial operations for McCormick’s Center for Quantum Devices. Reviews a portfolio of multiple schools/depts' financial operations comprised primarily of standard and routine work. Provides transactional oversight. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable). Represents &/or guides business area on internal &/or external financial affairs by exchanging information.
Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Assists with monthly/quarterly/annual journal entries, reports and statements.
Provides support for annual audit work papers.
Maintains, and updates financial models and analysis.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Controls account availability for all chart strings.
Provides support for internal audit requests.
Process purchase order requests in NU Financials
Grants &/or Awards
Typically administers entire research projects b completing pre-award administration of grant and/or contract activities.
Completes post award accounting.
Sets-up sub-contracts &/or start-up research accounts.
Modifies grant budgets.
Reviews, forecasts, and budgets grants performance
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Completes NU Office for Sponsored Research (OSR) forms and collaborates with OSR Grants Assistant and Grants Officer.
Coordinates quarterly effort reporting. Reviews data in effort reports to confirm accuracy prior to certification and resolves any discrepancies.
Ensures monthly financial summaries and reporting deliverables are met.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise system; develops and runs queries.
Performs general office support activities.
Supervises temporary, part-time or work study students.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Ability to complete accurate budget plans and reports and forecasts.
Ability to evaluate budget scenarios and to interpret and analyze budget and accounting reports.
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Strong verbal and written communication skills.
Previous business experience in a university academic setting.
Knowledgeable and experienced with Northwestern University systems (FASIS, NU Financials, COGNOS, etc.).
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36656
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.