Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.
Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.
The Program Coordinator supports the McCormick School of Engineering professional masters’ programs, reporting directly to the Assistant Dean for Professional Education Programs. This position supports day-to-day operations of Masters in Project Management (MPM) program, including financials, event planning, communications, and student support and program development.
(Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)
Note: This is a part-time position, working 20 hours per week.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Develops, maintains & reports on quantitative and qualitative performance measures.
Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
Budgets & Financial
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
Reviews exceptions forms and reimbursements that require special attention.
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Completes orders for each program such as vouchers/purchase orders and procurement card transactions and expense reports.
Performs account reconciliations and tracks budget to actuals then reports monthly to program directors.
Demonstrates understanding of each programs Memo of Understanding (MOU) and applies critical thinking and problem solving towards meeting financial objectives as outlined.
Communication, Outreach & Recruitment
Identifies opportunities and strategies for short- and long-term growth & expansion.
Oversees marketing of new and current programs, working with partner institutions & media to ensure marketing plan effectively targets applicants, sponsors, etc.
Ensures that all advertising and marketing materials accurately represent programs.
Pursues opportunities for alumni contact & solicitation.
Manages internet presence (web articles, social media, website maintenance/updating)
Produces quarterly Newsletter.
Generates media such as editing/filming videos, photography, and archiving/sorting content.
Interacts with potential employers regarding sponsorship and placements.
Prepares blogs and success stories about students, faculty, and alums.
Manages development and maintenance of evaluation processes including associated metrics and key performance indicators.
Reviews & analyzes outcome measurements and recommends changes & enhancements to improve program/project.
Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives.
Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Writes and designs announcements for breakfast seminars, develops agendas, monitors responses, writes speaker bios, and other day-of event logistics.
Writes communications to attendees sharing information, links, news stories, etc. and leads mailing eblast efforts.
Fosters activities with alumni.
Oversee development and implementation of new program/project initiatives.
Manages relationships with partners, foundations, etc. and coordinates logistical support.
Continually assesses and innovates program/project to achieve educational goals.
Develops strategy for program/project growth and expansion.
Manages recruitment, application evaluation, interview, selection and notification of students or participants.
Implements admissions criteria in accordance with associated NU policy.
Supervises student orientation, registration, student life, graduation, etc.
Supervises student matters, such as academic probation and other issues escalated from staff.
Implements an advising system to support all students, including working directly with prospective and enrolled students on issues ranging from qualifications for enrollment, course and placement planning, as well as career planning.
Implements a department strategy for structure, process, & staff support of students.
Prepares academic year course schedule; monitors course registration & enrollments.
Responds to student inquiries and assists current students with administrative issues such as permission numbers, course registration, keys, reimbursements, ordering diplomas, etc.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
2 year program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Use of InDesign or similar graphic design program.
Familiarity with customer relationship management (CRM) software, such as SalesForce.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36700
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.