1) Provides administrative support for students, the Director of Undergraduate Studies (DUS), and Director of Graduate Studies (DGS). This includes tracking, analyzing, and relaying information about degree requirements; synthesizing data for advising purposes; serving as point of contact for Divisional and College staff inquiring about degree progress, including FERPA guidelines.
2) Works with the Chair of the Graduate Admissions Committee, assembling application data for review by faculty using Slate (admissions system); and organizing Prospective Student Day; participates in and may contribute to programming of orientation events.
3)Provides administrative support for Department Chair and AAOM in the appointment of graduate student lecturers and course assistants to the Humanities and Social Sciences Collegiate Divisions; assists the Departmentâ™s Director of Professional Development (DPD) with the scheduling of workshops, mock-interviews, and mock-classes; maintains alumni job-placement data.
4)Assists the Chair, DGS, and DUS in planning the complex academic course schedule, involving faculty and interfacing with the Registrar and Humanities Collegiate Division; provides faculty with information about bidding and enrollment; manages the registration process for university-wide students participating in performance ensembles.
5)Coordinates comprehensive exams and other internal departmental testing which includes proctoring; handles the administrative components of dissertation completion fellowships, collegiate Honors, PhD candidacy, and graduation.
6)Working closely with AAOM and Chair, administers student travel support and student research grants, assembling applications for faculty review and overseeing reimbursements; serves as primary financial point of contact for the Graduate Music Society (GMS).
7) Assists students and faculty seeking information about student affairs policies, registration, admissions, FERPA compliance, and Title IX referrals; represents the department in student affairs training sessions.
8) Assists other staff during heavy workloads and other duties as assigned.
1) Ability to have a basic understanding of the intellectual configuration for the different scholarly sub-disciplines represented in the department (ethnomusicology, composition, music theory, and historical musicology) and throughout the Division, and to distinguish between each.
2) Ability to understand and apply relevant compliance standards from varying departmental, divisional, and other University offices, e.g., program requirements, Dean of Students Office, student health, etc.
3)Ability to communicate Music Degree programâ™s strengths and international reputation in response to general public inquiries.
4)Ability to compose original communications in English that are accurate, concise, and which exemplify the professional discourse of the Department and Division and contribute to their reputation.
5)Demonstrated flexibility and ability to multi-task while maintaining a calm and courteous demeanor.
6)Proficiency with spreadsheets and the demonstrated capability to develop custom reports.
7)Proficiency with web-based software applications, collaboration platforms (especially Box), and email clients.
8)Customer-service orientation with a strong aptitude for maintaining a positive demeanor in all interactions.
9)Ability to maintain confidentiality and assist faculty in a solutions-oriented manner with a high degree of discreetness.
10) Strong competencies in business arithmetic.
11) Multi-tasker who shows independent accountability for meeting multiple deadlines with latitude.
1) Bachelorâ™s degree in a field related to music
1) Experience working in a complex hierarchy, preferably in higher education
3) Experience developing and executing student programming and events
Technical Knowledge or Skills
1) Proficiency with business software programs such as Excel, Word, Outlook, the Internet
2) Letter of Interest in this Position
3) Reference Contact Information
4) Provide a response to the following:
a) Please tell us about your experience with managing multiple projects simultaneously. Provide a brief description of the simultaneous projects and let us know what your challenges are with maintaining a positive attitude while producing effective work and meeting deadlines.
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