Department: MCC Engg Sci & Applied Math Salary/Grade: NEX/10
Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.
Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.
Provides a variety of financial & accounting support using initiative & an intermediate knowledge of applicable skills, methods & practices & chooses appropriate alternatives from among pre-defined policies & procedures to complete mainly routine work that involves standard problems & decisions.
Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
Provides administrative &/or clerical support.
This is a two year termed appointment subject to renewal dependent on performance and available funding.
Maintains, compiles & reviews data within spreadsheets &/or databases.
Completes standard reconciliation procedures.
Completes analysis & standard summary reports.
Coordinates &/or provides information for annual salary review process.
Completes functions/tasks associated with the annual budget open/close processes.
Analysis, Statements & Reporting:
Performs data entry in spreadsheets &/or databases.
Obtains additional information by phone, US- or e- mail from customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits.
Enters information into database.
Maintain record of key deposits and reimbursements
Assists students, faculty, postdocs and visitors with orders and expense reimbursements.
Gathers and enters student funding and enters into multiple enterprise systems; reconciles funding monthly.
Manages payroll for department, including the hiring of temporary employees, work studies, postdoctoral fellows, and other visiting scholars.
Serves as department Pcard holder
Grants &/or Awards:
Assists school/dept &/or research administrator regarding grant accounting issues.
Monitors payments from sponsors.
Interacts with ASRSP & OSR for correct appropriation.
Implements study invoicing system and tracking of payments and accounts receivable.
Works with OSR to open account codes and verify with OSR that stipend and tuition is allowable.
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Serves as a liaison between the Customer Service Center and the department to process visa and hiring paperwork regarding new post doctoral fellows, research faculty, and visiting professors and scholars.
Track leave accruals for exempt research staff, and ensures that timesheets are approved in a timely manner.
Performs other duties as assigned.
High school diploma or the equivalent.
2 years accounting &/or bookkeeping or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
A bachelor's degree and previous experience in an office administrative setting or the equivalent combination of education, training and experience from which comparable skills can be acquired
Familiarity with grant administration
Experience with Northwestern University systems including NU Financials
Preferred Competencies: (Skills, knowledge, and abilities)
Ability to maintain a high professional standard and have experience and a clear understanding of customer service
Excellent written and verbal communication skills
Demonstrates ability to troubleshoot, problem solve, multitask and prioritize work assignments and ability to adapt quickly to a fast pace environment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36824
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.