The Senior Research Administrator provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems. Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.
Typically administers multiple research projects such as:
Complex multi-PI or multi-unit proposals, grants &/or contracts
Research portfolio for a more complex small to mid-sized unit
NIH U-approximately $500K+/yr. over multiple yrs.
NIH P-approximately $500K+/yr. over multiple yrs.
NIH T-approximately $100-$200K+/yr. over multiple yrs.
DOD and industry awards
Center or program grants
Proposals with cost sharing
Non-funded negotiations such as NDAs, user agreements
Manages pre-award administration of grants and &/or contracts.
Coordinates proposal submission.
Coordinates budget and justification preparation.
Completes sponsor and university proposal forms.
Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
Creatively and proactively evaluates and resolves problems and makes decisions.
Assists in identifying new opportunities for investigators to grow research enterprise.
Coordinates post-award activities.
Monitors execution of all financial transactions in research portfolio.
Forecasts & provides information for reports on financial status of projects.
Manages day-to-day financial functions.
Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
Completes expenditure reviews.
Reconciles monthly payroll entries.
Verifies & processes cost share entries.
Prepares & submits invoices to sponsors.
Identifies program income issues.
Proposes resolutions to overdrafts.
Prepares interim & final financial reports.
Facilitates account close out activities.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Manages & integrates all departmental staff efforts for grant &/or contract administration.
Provides research administration training.
Mentors other administrative staff in research administration.
Serves as the primary resource for research administration guidance.
Assists investigators and department in position and appointment functions, including: new appointments, re-appointments, termination of appointments, coordinating visa issues, and new hires (including on-boarding) in research support positions.
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Provides direct supervision to research support staff.
Assigns & reviews staff work.
Performs other duties as assigned.
A bachelor's degree or 2 years financial or administrative support experience.
5 years research administration experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Provide leadership by cooperatively anticipating, coordinating, strategizing
Master’s degree in public health, business, public administration, or a related field preferred.
CRA certification preferred
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37081
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.