DEPARTMENT: MFA Book Arts & Printmaking and MFA Studio Art programs
REPORTS TO: Director of MFA Book Arts and Printmaking program
SUMMARY: Reporting directly to the director provides organizational and administrative support for MFA Book Arts + Printmaking and the MFA Studio Art. Responsible for carrying out the administrative and technical management of the programs, including implementing and communicating policies and procedures within the Programs. Responsibilities typically include communication between the MFA director and faculty and outside programs and constituencies, visiting artists and students, as well as supporting and facilitating the director’s work with various University divisions and offices relating to administration, operational, academic and personnel procedures.
Essential Duties & Responsibilities:
Supports and assists the director, faculty and students
Schedules and arranges all meetings and travel for the director when needed
Acts as a receptionist for the Programs
Maintains program records and files, including all assessment reports and student reviews
Coordinates advising schedules for faculty teaching in the program.
Issues payments for SR3G's and contracts for services
Under director supervision, updates course offerings information
Books rooms for courses and events via 25LIVE and communicate to all respective programs
Prepares purchase orders, reimbursements, and check requests
Assists the Director to monitor the budget
Provides assistance with the Program’s special events, trips and meetings
Provides information to students, faculty, staff, alumni, other offices and the public as required
Provides new faculty with administrative orientation.
Assembles and mails all materials and maintaining database for recruiting contacts
Assists in the preparation of reports or special projects
Oversees work study students and paperwork
Other duties assigned as needed
The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
Education & Experience:
University two-year Associate degree required
Two (2) years minimum of previous administrative experience, especially within a University setting.
Ability to use computer software including Microsoft Word, Excel, Power Point, Google apps, plus some knowledge of Adobe Suite
Strong communication skills: written and oral; excellent phone manner
Ability to maintain and supervise the inputting of information in institutional data bases, including but not limited to budgets, prospective student lists, communications documentation
Ability to handle day-to-day operation of the Programs, frequently working directly with the Director
Organized and able to manage competing priorities- ability to prioritize is a must
Diplomatic, able to deal tactfully and courteously with students, applicants, faculty, University staff and administrators from Facilities to the President’s Office
ABOUT THE UNIVERSITY: The University of the Arts—a leader in developing visual and performing artists and designers since 1876—is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.
TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to firstname.lastname@example.org. Please ensure job title is in the Subject line.
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ABOUT THE UNIVERSITY:
University of the Arts mission is simple: to advance human creativity. A leader in developing visual and performing artists and designers, University of the Arts has educated generations of innovative artists, performers, designers and creative leaders since 1876. UArts believes creativity is the most essential skill for success in today’s society. After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing. It now features 30 undergraduate arts majors, 30 minors, 15 graduate programs, and the nation’s first PhD program in Creativity. UArts is home to innovative centers across disciplines, including the Philadelphia Art Alliance, Rosenwald-Wolf Gallery, and the new Center for Immersive Media launching in November 2019. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues. Learn more about UArts.