Primary Responsibilities:

• Assist the Director for Curriculum & Schedule Management with collecting, inputting and verifying the annual class schedule; work independently to update the class schedule as changes occur;
• Assist with maintaining and updating the Course Catalog database and the College degree and certificate requirements; 
• Maintain the State Board for Community and Technical College’s ("SBCTC") Program Inventory List and notify the appropriate College personnel of revisions, changes and updates; 
• Maintain the Eligible Training Provider list through the Washington State Workforce Training and Education Coordinating Board ("WTECB"); 
• Relay and promote procedural processes to the College regarding course, certificate, degree and program approval, and collect necessary documentation for SBCTC and WTECB submission. 
• Assist with maintaining and updating course equivalencies, course attributes, enrollment requirements, milestones, and associated curriculum management within ctcLink;
• Provide high-level customer service and problem-solving assistance to faculty leads and coordinators, instructional deans, and their division staff in regards to building and revising annual class schedule and Curriculum Committee processes and timelines;
• Attend Curriculum Committee meetings as the official recorder; independently record the minutes of each meeting with accuracy; independently create and distribute meeting agendas by the established deadlines; create the annual Curriculum Committee calendar in cooperation with the Curriculum Committee co-chairs; 
• Monitor and maintain the Curriculum Committee Canvas shell and the Curriculum Committee shared folder on the M drive;
• Receive and research requests related to historical Curriculum Committee documents, including syllabi, course masters, meeting minutes, course inactivations, etc.; work independently to gather the necessary information using various software, databases and online resources; 
• Work collaboratively with Curriculum Committee co-chairs to initiate creative solutions to streamline and continuously improve the Curriculum Committee submission, review, recording and record-keeping processes of the Committee; independently answer questions and provide guidance with processes and procedures related to annual class schedule-building and Curriculum Committee activities; 
• Review the catalog and subsequent addenda for accuracy prior to the College’s annual catalog publication;
• Attend required on-going training around ctcLink, particularly focused on the Campus Solutions pillar; participate in data validation and User Acceptance Training activities as part of the College’s transition to ctcLink; assist with developing and maintaining training materials related to class schedule building in ctcLink;
• Serve as instruction administrator for 25Live room scheduling software; import the annual class schedule via Lynx; maintain the class schedule throughout the year; 
• Work autonomously in the Director’s absence to ensure that curriculum and schedule-building activities are completed in a timely manner; and
• Perform other duties as assigned.

Required Qualifications:

• Associate's degree or equivalent from an institutionally accredited college or university; and
• Two (2) years of clerical and/or customer service experience. 

Preferred Qualifications:

• Bachelor’s degree from an institutionally accredited college or university;
• Experience working in a college office setting; and
• Intermediate computer experience and proficiency in Microsoft Office and learning management systems.