Greater Chicago Midwest HERC

Basic Responsibilities

Under general supervision responsible for the professional support of CE & T and its programs and services as needed at an offsite location. . This is a fully in-person temp position  

• Register and advise students of CE & T courses including course information regarding courses taught, eligibility, time, locations and requirements. 
• Where appropriate collect fees and maintain cash flow. 
• Responsible for scheduling room locations and providing signage for all classes taught at the Sites. Adjust and re-assign class locations when necessary. Handle rescheduling with the appropriate onsite personnel. 
• Provide support services to instructors and coordinate CE&T needs with designated onsite personnel. I.e. required duplicated material and AV equipment, for class use. 
• Serve as liaison between customers/clients and managers as needed. Appropriately assist with inquiries, complaints, adjustments, and reimbursements. 
• Assist with specific programs. Prepare materials, i.e., name tags, information folders, handout materials, directional signs, certificates, evaluation forms and other support materials as needed. 
• Assist with the coordination and delivery and return of books including credit refunds. 
• Assist with payroll and accounting needs. Maintain records for accrediting and granting agency and budget accountability purposes.
• Collect, compile, and prepare statistical data and sensitive information for reports, contracts, publications, etc., requiring some information and knowledge of college operations and activities. 
• Where needed, assist in notifying students and instructors of canceled classes. 
• Perform other job related duties as assigned

Qualifications and Working Conditions: 

• High school education or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is necessary. 
• Two years general office experience is required
• Advanced MS Office (Excel, Word, etc) 
• General office environment. Little or no exposure to adverse working conditions

Hours; up to 25 hours per week, Monday - Thursday 6:00pm - 10:00pm  OR  Monday and Wednesday 8:30am-12:30pm and Tuesday and Thursday 8:30am-4:30pm
SALARY $24.00

Site Locations:  Area Highs Schools, e.g. Maine West HS, Niles West HS, Evanston Township HS, and Des Plaines Campus

Bilingual Spanish preferred. 

Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.

Apply Online

About Oakton College

Educate. Empower. Transform At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive. We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future. We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston. As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture. Explore career opportunities at Oakton College.

Connections working at Oakton College