Greater Chicago Midwest HERC

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: M-F; 9AM-5PM
• Building:
• Salary Range: $67,300.00 - $85,000.00

Position Summary

Reporting to the Associate Director of Budget and Finance, the Business Services/ Credentialing Coordinator, will coordinate financial transactions and related accounting activities for the Department of Dermatology and Finance. This role is essential to the Dermatology Finance team and involves collaborating closely with faculty, managers, and staff. The goal is to create an efficient and high-functioning financial, accounting, and reporting system to support the Department?s missions in research, education, and clinical care.

Responsibilities

Procurement and Accounts Payable:

• Initiates and processes various financial transactions, including P-cards, purchase orders, change orders, invoices, travel and business expense reports, NYPH invoices, pay cards, and vendor registration and maintenance.
• End users within the department initiate transaction audits to ensure accuracy and compliance.
• Additionally, this role involves reconciling P-card transactions and performing budget checks where applicable.

Accounting Operations:

• Handles routine and ad hoc transactions, adjustments, and corrections, which include journal entries, fund transfers, expense corrections, cost allocations, IDIs, labor accounting, cash deposits, and gift transmittals, in accordance with budgetary and financial objectives. 

Journal Entry Details: 

• Responsible for managing internal transfers and journal entries related to malpractice charges and NYPH funding allocations. 

Financial Management: 

• Oversees and manages overdraft allocations in collaboration with the Associate Director of Budget and Finance. 

Reconciliation:

• Conducts monthly bank reconciliation and Epic reconciliation for the Controller's office

Compliance and Controls:

• Prepares and reviews transactions to ensure compliance with departmental and university policies. Assists end users in troubleshooting transaction issues and helps implement and maintain internal financial controls and procedures

Credentialing:

• Under the direction of the Director of Revenue Cycle and Strategic Operations, facilitates the credentialing process for new and existing faculty in Dermatology. This involves partnering with PEG, attending required meetings, and completing the necessary forms to ensure faculty are credentialed correctly. Ensures the PAR grid is updated to reflect the department's current credentialing status and communicates directly with faculty regarding required documentation and signatures.
• Cross covers other related financial and administrative positions and performs other duties as assigned.
• Perform general administrative functions, and related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus three years of related experience.

Preferred Qualifications

• Experience with Jaggaer as it relates to goods and services and contract applications.

Other Requirements

• Three years of related experience in an academic/higher education setting in a finance/accounting area. 

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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