Greater Chicago Midwest HERC

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $120,000 - $165,000

Position Summary

The Divisional Administrator ? Level II serves as the operational and administrative leader for the several Divisions within the Department of Neurology. Reporting to the Division Chief and partnering with departmental leadership, this role oversees clinical operations, research administration, finance, faculty affairs, and compliance to support the division?s missions of patient care, education, and research. The position acts as a key advisor to physician leaders, ensuring efficient operations, financial stewardship, and regulatory compliance. 

Multiple positions are available covering the following areas:

1. Divisions of Child Neurology and the CP Center 
2. Divisions of Sergievsky Center, the Divisions of Clinical Research of the Taub Institute, and the Center of Motor Neuron Biology and Disease, and Carol and Gene Ludwig Center for Research on Neurodegeneration
3. Divisions of Neuromuscular Disease, Movement Disorders, and Neuropsychology

Responsibilities

Financial

• Partner with the Division Chief to lead implementation of divisional strategy and operational initiatives. 
• Oversee divisional budgets and financial performance across clinical practice, faculty compensation, and sponsored research.
• Monitor budget variances; identify and drive financial improvement, business development, and strategic planning initiatives.
• Work collaboratively with the Department Administrator/COO on strategic plans for growth initiatives and physician compensation models.
• Lead the creation and execution of recruitment and replacement business plans.
• Oversee grants management monitoring in partnership with the Department?s Research

Administration team

• Create, negotiate, and maintain master service agreements with outside vendors. 
• Identify, implement, and monitor cost-saving and efficiency initiatives in collaboration with divisional and departmental leadership. 
• Approve and administer expense reimbursements for faculty and staff.
• Prepare, review, and finalize annual salary rosters.

Operations

• Manage all day-to-day activities of the division; independently resolve operational issues; continuously monitor and optimize workflows; assign work and special projects to administrative staff.
• Oversee space planning, utilization, IT coordination, renovations, and moves.
• Supervise, mentor, and develop divisional administrative staff and establish standardized workflows and best practices.

Administrative / Human Resources

• Lead collaboration with the HR pod and VP&S Onboarding team for hiring, appointments, promotions, salary allocations, and faculty credentialing.
• Serve as a primary advisor to staff and faculty regarding HR policies and employee relations matters.
• Manage staff performance, including annual evaluations and implementation of performance improvement plans.
• Directly supervise and develop divisional administrative staff. 
• Ensure divisional compliance with institutional policies, healthcare regulations, and sponsored research requirements.
• Review, interpret, and disseminate SOPs and compliance guidance to staff

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus four years of related experience

Preferred Qualifications

• Proven ability to manage complex operations and financial portfolios.
• Strong physician relations and leadership communication skills.
• Ability to effectively navigate and influence all levels of cross-functional leadership

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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