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Notre Dame, Indiana
Naperville, Illinois
Posted: 13-Jun-26
Location: Baltimore, Maryland
Categories:
Internal Number: 121209-en_US 1
The Department of Radiology is seeking a Sr. Grants & Contracts Analyst, Pre-Award who provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.
Specific Duties & Responsibilities
- Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
- Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
- Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
- Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
- Responsible for timely budget preparation for principal investigator review.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content.
- Provide groundwork for subcontract negotiations.
- Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
- Provide information and assistance to complete closeouts as needed.
- Other duties as assigned.
Minimum Qualifications
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($95,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30-5p
FLSA Status: Exempt
Location: Remote
Department name: SOM Rad Research Administration
Personnel area: School of Medicine
